Runbook
Tasks tonight1,284
Result
Northcode Studio
Invoices sent the day a milestone closes, chased in the studio's own voice.
- 9 daysfaster paid
- Invoicing
- 2026
Result
Northcode Studio
Invoices sent the day a milestone closes, chased in the studio's own voice.
- 9 daysfaster paid
- Invoicing
- 2026
Result
Northcode Studio
Invoices sent the day a milestone closes, chased in the studio's own voice.
- 9 daysfaster paid
- Invoicing
- 2026
The result · Result 02 / 06
9 days faster paid0123456789 days
faster paidThe story
Invoices sent the day a milestone closes, chased in the studio's own voice.
A 14-person design studio raised invoices at month end and chased them when the founder remembered. Now the invoice leaves within an hour of a milestone being marked done, reminders follow on day 7, 14 and 21, and the accountant sees a reconciled ledger each morning. Average days to payment went from 41 to 32, and the founder has not sent a reminder since March.
- Client
- Northcode Studio
- Sector
- Agencies
- Workflow
- Invoicing
- Year
- 2026
What wewired.
- 01Week 1
Mapped the week
We sat with the people who do the work and drew every hand-off on one whiteboard: where a record is typed twice, where a reply waits, where a spreadsheet is rebuilt.
- 02Week 2
Wired the trigger
The workflow starts from the event the team already produces: a booking, a closed job, a form, a payment. Nobody has to remember to press anything.
- 03Week 3
Built the steps
Each step reads from the client's own systems and writes back to them under their own logins. Every run leaves a line in the log.
- 04Week 4
Ran it beside the team
Two weeks in parallel with the old way: the numbers were compared every morning, the edge cases added, and then the manual path was switched off.
Beforeand after.
- Admin hours a week
- Before: 38 h01234567890123456789 h
- After: 11 h01234567890123456789 h
- First reply
- Before: 2 days0123456789 days
- After: 4 min0123456789 min
- Records typed by hand
- Before: 100 %012345678901234567890123456789 %
- After: 0 %0123456789 %
In the client's words“They mapped the whole invoice-to-cash process on a whiteboard in the first meeting and had it running inside three weeks. We get paid nine days faster and I have not sent a reminder since.
The result · Result 02 / 06
9 days faster paid0123456789 days
faster paidThe story
Invoices sent the day a milestone closes, chased in the studio's own voice.
A 14-person design studio raised invoices at month end and chased them when the founder remembered. Now the invoice leaves within an hour of a milestone being marked done, reminders follow on day 7, 14 and 21, and the accountant sees a reconciled ledger each morning. Average days to payment went from 41 to 32, and the founder has not sent a reminder since March.
- Client
- Northcode Studio
- Sector
- Agencies
- Workflow
- Invoicing
- Year
- 2026
What wewired.
- 01Week 1
Mapped the week
We sat with the people who do the work and drew every hand-off on one whiteboard: where a record is typed twice, where a reply waits, where a spreadsheet is rebuilt.
- 02Week 2
Wired the trigger
The workflow starts from the event the team already produces: a booking, a closed job, a form, a payment. Nobody has to remember to press anything.
- 03Week 3
Built the steps
Each step reads from the client's own systems and writes back to them under their own logins. Every run leaves a line in the log.
- 04Week 4
Ran it beside the team
Two weeks in parallel with the old way: the numbers were compared every morning, the edge cases added, and then the manual path was switched off.
Beforeand after.
- Admin hours a week
- Before: 38 h01234567890123456789 h
- After: 11 h01234567890123456789 h
- First reply
- Before: 2 days0123456789 days
- After: 4 min0123456789 min
- Records typed by hand
- Before: 100 %012345678901234567890123456789 %
- After: 0 %0123456789 %
In the client's words“They mapped the whole invoice-to-cash process on a whiteboard in the first meeting and had it running inside three weeks. We get paid nine days faster and I have not sent a reminder since.
The result · Result 02 / 06
9 days faster paid0123456789 days
faster paidThe story
Invoices sent the day a milestone closes, chased in the studio's own voice.
A 14-person design studio raised invoices at month end and chased them when the founder remembered. Now the invoice leaves within an hour of a milestone being marked done, reminders follow on day 7, 14 and 21, and the accountant sees a reconciled ledger each morning. Average days to payment went from 41 to 32, and the founder has not sent a reminder since March.
- Client
- Northcode Studio
- Sector
- Agencies
- Workflow
- Invoicing
- Year
- 2026
What wewired.
- 01Week 1
Mapped the week
We sat with the people who do the work and drew every hand-off on one whiteboard: where a record is typed twice, where a reply waits, where a spreadsheet is rebuilt.
- 02Week 2
Wired the trigger
The workflow starts from the event the team already produces: a booking, a closed job, a form, a payment. Nobody has to remember to press anything.
- 03Week 3
Built the steps
Each step reads from the client's own systems and writes back to them under their own logins. Every run leaves a line in the log.
- 04Week 4
Ran it beside the team
Two weeks in parallel with the old way: the numbers were compared every morning, the edge cases added, and then the manual path was switched off.
Beforeand after.
- Admin hours a week
- Before: 38 h01234567890123456789 h
- After: 11 h01234567890123456789 h
- First reply
- Before: 2 days0123456789 days
- After: 4 min0123456789 min
- Records typed by hand
- Before: 100 %012345678901234567890123456789 %
- After: 0 %0123456789 %
In the client's words“They mapped the whole invoice-to-cash process on a whiteboard in the first meeting and had it running inside three weeks. We get paid nine days faster and I have not sent a reminder since.
Book a call
Tell us what eats your week. We'll automate it.
Pick what fits. On the call we map the first workflow, the tools it touches and the week it goes live.
Book a call
Tell us what eats your week. We'll automate it.
Pick what fits. On the call we map the first workflow, the tools it touches and the week it goes live.
Book a call
Tell us what eats your week. We'll automate it.
Pick what fits. On the call we map the first workflow, the tools it touches and the week it goes live.